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The majority of the tasks that you perform using Care360 Labs & Meds, ePrescribing, or EHR are directly related to a patient of your organization. Before you can perform any tasks for a patient, however, that patient must first exist in your system.
The methods for adding a patient include the following:
• Manually, by typing in the patient data. You can add a new patient at any time by manually entering their demographic information.
• Automatically, by “bridging” patient data from another application. You can add a new patient by importing (or “bridging”) their data from another system; for example, a PMS application.
• Automatically, by a demographic update. Organizations can be set up to receive demographic updates from a third-party EMR system or PMS. As part of the set-up for demographic updates, you can define how patient matching will work (which determines how existing patient data is updated and when a new patient will be added to your organization). For more information on how to set up your organization to receive demographic updates from a third-party system, contact your system administrator.
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Note: As part of a demographic update, a patient’s consent setting, whether or not the patient consents to share clinical information electronically, is also updated or added. Consent for all new patients expires one year after the patient is added to the system unless the patient’s consent is manually changed throughout the year. For example, if a new patient is added to your organization on 05/01/2010, then the consent expires on 05/01/2011. If the patient’s consent is changed on 06/01/2010 to not share clinical data externally, then the consent expires on 06/01/2011. |
• Automatically, by saving a patient referenced in a user message. If you receive a user message that originated from an external organization or care site, and contains references to a patient of that organization, you can choose to automatically add that patient to your own system.
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Note: If your organization is attesting for Meaningful Use, the patient’s birth date, sex, ethnicity, race, and preferred language must be entered in Labs & Meds in order to receive credit for a patient in the Percent of Patients with Patient Demographics Recorded as Structured Data report. For more information, see Meaningful Use EHR Use Metric Reports. |